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Singapore Corporate Corporate The Job: This incumbent manages and oversees company and Group’s financial records and financial performance reporting. Ensures an environment of tight financial control and delivery of the Group’s financial strategy, in alignment with the overall vision and strategy. He/She will prepare and liase with Auditing Firm to finalize Audited Financial Statement, able to manage all tax matters, especially tax planning for company’s corporate income tax, as well as for the Group. He/she shall have overall management responsibility for all services relating to finance, including, but not limited to: Oversee the production of the monthly management accounts and reporting of timely, accurate and compliant financial performance information for both management and statutory requirements. Control the risks to prevent errors and fraud, develop robust policy and procedures Maintenance of all financial transactions in the financial systems Maintenance of comprehensive records of all the fixed assets of the group Maintain cash flow, budgeting, financial planning, forecasting and performance analysis for the group Manage Finance, Internal Audit, and Business Process Optimisation departments Ensure that the team members are informed of their roles, responsibilities and expectations and to provide them with appropriate, timely, and accurate information, training and on-going development. Finance and Accounting Supervise the processing of sales, purchases, cash book and journal transactions Monitor & follow-up all business activity related to cash collections and payments Ensure on-time sales collection, proper supporting documents for all payments, proper approval process and timely disbursement of payments Ensure appropriate checks and balances are in place to mitigate the risk of errors and frauds. Ensure all control and suspense accounts are reconciled, documented and signed off as planned and timely according with scheduled timetable Continually look out for financial systems & processes and identify improvements or efficiencies as part of a continuous improvement plan Establish, maintain and review a suitable system of recording and monitoring internal and external audit recommendations relating to the workings of the finance department Reporting and Analysis Ensure all business activities, financial activities and reporting are compliant with financial regulations Produce the monthly management accounts, monthly reports in a timely, accurate and consistent mannerPrepare weekly and monthly cash flow forecasts and manage the cash flow in short and medium term Prepare templates, guidelines for the annual budgeting process and lead the quarterly forecast process Consolidate and evaluate budgets in conjunction with financial strategy Coordinate with external auditors and internal finance team on an agreed year-end timetable to produce and audit annual reports Ensure statutory reports are supported with detailed documentation and supporting analysis to assist the external auditors with their work Report and present results to management team and board of directors Group Consolidation and Analysis Establish and maintain a robust controlled environment providing mitigation and minimisation of fraud risks and errors in the business process, books and records of the Group Ensure all business activities, financial activities and reporting are compliant with financial regulations Monitor monthly cash flow forecasts and supervise cash flow management in short and medium term Report and present results to management team and board of directors Business Partnering and Relationship Management Co-ordinate, train and support all budget-holders and managers in delivering budgets and forecast as required Build and maintain excellent working relationships with other Heads of Departments (HODS), ensuring provision positive and professional services that enable the progression of the Financial strategy Liaise and work with bankers, auditors, tax agents, and other external parties as required Liaise with external auditors on audit planning, current accounting requirements and audit improvements Partner with HODs proactively and effectively in providing Finance support across the organisation Network with other peer organisations to remain up to date to support roles and functions development Attend Management, Committee and Board meetings as required Strategic Business Management Ensure the effective developments, implementations and evaluations of company’s policies and procedures, attesting consistent and compliant application Ensure the principles and values of the group are well- understood and communicated. Report and resolve any concern in relation to breach of policy Ensure a full understanding of the Group’s long-term strategy and management plan, and ensure departmental strategy and priorities are aligned Be a positive impact for the organisation, identifying key impact areas and priorities and supporting change programmes and strategies Communicate Group’s strategy to all finance employees and support them in understanding the departmental strategy and implementing change initiatives as required Internal Audit Assess company risk and efficacy of risk management efforts Ensure company activities are in compliance with regulatory requirements, industry standard and internal policies Assess and ensure sensitive data is accurate and securely stored Promote ethics and help identify improper conduct Business Process Optimisation Identify and advise measures & possibilities to enhance business processes and eliminate redundancies in all aspects Review and develop internal SOP and procedures Advise in cost saving initiatives Training and Development Ensure that all finance team members are being effectively led, managed, developed and motivated Provide leadership, direction, motivation, clear objectives and meaningful feedback to team members Train & mentor financial functions or roles to new/junior managers and executives Ad-hoc Projects and Other Duties Manage and monitor all the ad-hoc projects that related to Finance, such as: Finance systems (SAP, MYOB) Warehouse management Systems (WMS) Preparation for new company set up Follow up in new businesses plans SOP preparation and set ups Attend out of hours functions, meetings or events as required Requirements: Minimum Bachelor Degree in Finance/Accountancy Preferably 10 years of working experience in Group Finance (retail and manufacturing industry) In-depth understanding of cash flow management, bank reconciliation and bookkeeping Hands-on experience with budgeting and risk management Excellent knowledge of data analysis and forecasting models Solid analytical and decision-making skills Proficiency in accounting software Singapore Financial Controller
Head of Supply Chain
Singapore Corporate Corporate We are looking for a Head of Supply Chain to drive global supply chain management of all IRVINS Salted Egg countries of operations and oversee the company’s daily activities across functions such as material planning and control, procurement, inventory management, storage, warehousing, logistics, transport and distribution (local/overseas). Reporting directly to our Chief Operating Officer, you will play a pivotal role in scaling IRVINS supply chain globally and a responsible leader with an analytical and strategic mind and has a broad knowledge of the business. Essentially, you are to ensure productivity, quality, and efficiency of supply chain management. Responsibilities Responsible for the overall performance and long-term growth of logistics solutions. Oversee and drive the Supply Chain Division comprising Warehouse & Distribution, Procurement, and Supply Chain Planning, as well as global supply chain teams Lead the strategy and execution, maximise the efficiency, reliability, timeliness, cost-effectiveness of the organisation's supply chain. Ensure quality compliance at all points of the supply chain activities. Develop and execute best in class supply chain processes including cross-border logistics, warehouse operations and retail logistics. Plan and execute strategic growth initiatives across the supply chain in inventory, distribution centre, order fulfilment and online delivery. Establish controls to ensure operations is at highest efficiency and minimal supply chain risk. Design, implement and improve existing stockcards, ERP SAP and WMS. Ensure compliance with all regulatory requirements and maintain excellent GMP, quality control and safety. Develop and continuously improve supplier programs to ensure best quality raw materials at the best price, including sourcing for new alternative sources. Participate in existing and new product planning processes to ensure timely acquisition of materials to support product launches. Establish strategy for optimizing Supply Chain operation cost while ensuring top notch service and accuracy. Liaise with stakeholdrs across the organisations to ensure supply and logistics stratergies and activities are integrated with other parts of the business and aligned with the overall objectives. Requirements Minimum 10 years experience in supply chain management and experience in sourcing, planning or logistics Think strategically and able to develop long-term road maps to support the business growth and changing environments Excellent negotiations & strong leadership skills Knowledge of market analysis and metrics Strong analytical and systems thinking skills Experience in creating reporting and managing budgets, P&L Hands on, good team player and strong people management and communication skill Singapore Head of Supply Chain
Manager/Senior Manager, Purchasing
Singapore Corporate Corporate About the job We are looking for a Purchasing, Manager / Senior Manager to drive global purchasing management of all IRVINS countries of operations and oversee the company’s daily activities across functions to comply internal stakeholder’s requirements; manage suppliers/vendors to ensure quality level, cost improvement and supply efficiency. This includes supplier performance management, relationship management and pricing negotiation. Reporting directly to the Head of Supply Chain, you will play a pivotal role in scaling IRVINS purchasing globally and a responsible leader with an analytical and strategic mind and has a broad knowledge of the business. Responsibilities Responsible for the overall performance and long-term growth of purchasing solutions. Lead the strategy and execution, maximise the efficiency, reliability, timeliness, cost-effectiveness of the organisation's supply chain. Ensure quality compliance at all points of the purchasing activities. Establish, Maintain, improve and manage relationship with suppliers Manage approved vendor lists and selection criteria. Drive overall management, followups and improvements of suppliers. Drive and oversee Supplier Quality Grading in collaboration with Factory, Supply Chain and Quality Assurance teams. Conduct regular audit visit of their factories/production facilities. Conduct regular visit or communication to establish and maintain good relationship. Ensure every raw material SKU to have the ideal number of suppliers (more or less suppliers depends on the nature of the SKU, balancing between cost saving and supply security). Work with Finance team to establish long term supply contracts for select suppliers to improve our supply security. Work closely with Factory Team to have a feedback of the raw material supply and immediately solve the quality and supply issue with supplier. Establish and Improve current purchasing system Set up work processes, planning and approval systems in place. Manage and execute procurement order workflows in SAP, excel, google sheets and other procurement order channels with suppliers. Develop more effective invoicing and collecting processes. Improve effectiveness and efficiency of the purchasing work and the surrounding departments. Collaborate with production, sales and stock planning teams to develop metrics for gauging stock level requirements and maintaining those levels throughout the year (MRP system). Lower the cost of doing business. Collaborate with factory, factory logistics and factory materials planning teams to ensure raw materials planning for manufacturing. Collaborate with Supplier Quality and Quality Assurance teams to validate, review, audit and improve our suppliers. Collaborate with supply chain team to ensure efficient raw materials planning to meet production demands. Work with Finance team to establish long term supply contracts for select suppliers to improve our supply security. Collaborate with other departments in Singapore and globally to deliver effective and efficient procurement that meets our quality and AVL standards. Collaborate with R&D, Food Tech and Chef teams to support New Product Introduction procurement Collaborate with Design to support design and marketing procurement. Cost saving initiatives Negotiate with suppliers to get the best bulk discounts. Establish long term supply contracts for select suppliers for the best pricing. Take the lead in creating profitable ways to manage obsolete and slow-moving stock to help offset losses. Requirements Minimum 10 years of relevant working experience in sourcing and procurement in the FMCG / Food industry. Strong understanding of the full procurement process including contract and commercial, financial and cost analysis. Strong negotiation and influencing skills especially in commercial and contractual negotiation Experience in project procurement sourcing, raw material and indirect materials sourcing for manufacturing. Proficient in Googlesheet and SAP. Strategic mindset with proactive analytical skills. Singapore Manager/Senior Manager, Purchasing
Food Tech Executive
Singapore Corporate Corporate Responsibilities: Lead/ assist in projects and provide technical expertise in food ingredients, process, packaging, shelf life, food safety and regulations Source, identify and develop new technology to provide innovative solutions in formulation and process design, shelf life extension, quality improvement, or format transformation in the snacks, sauce, paste and seasoning applications Evaluate products’ characteristics and shelf life for implications on quality and scalability Conduct investigation and perform troubleshooting to resolve quality or processing issues during manufacturing process Responsible for food labelling and regulatory guidelines Work in close collaboration with product launcher, R&D chef, production, operations, procurement, growth marketing, design and other departments to support project execution Requirements: A diploma or bachelor’s degree in Food Science, Food Technology or any other relevant discipline Minimum 2 years of experience in similar/ related role (e.g. R&D, food product development of snacks, sauce, paste or seasonings) is preferred Good skills in prototypes, applications development and creation Knowledge and experience in HACCP for food manufacturing will be added advantage Ability to multitask and work independently Meticulous, organised with good interpersonal skills and has the willingness to learn Ability to show initiative, provide direction, and work with others as part of cross functional team Singapore Food Tech Executive
Singapore Corporate Corporate Design Create creative collaterals for IRVINS Conduct photoshoots and video-shoots Liaise with internal stakeholders in regard to post concepts and captions Ensure all artworks are consistent and in-line with Brand Source for and advice on necessary photoshoot props/ backdrop/ equipment Assist in product packaging design UI/UX Translate high-level user and business requirements, interaction flows into beautiful, intuitive, and functional user interfaces for online experiences including website, app and customer-facing online engagement tools Collaborate with internal stakeholders to define and implement innovative solutions for the product direction, visuals and overarching experience Conceptualize and design all visual elements of Cocoba branding in online formats Create storyboards, user flows, process flows, site maps, mock-ups etc. to effectively communicate interaction and design ideas to other teams Conduct user research and A/B tests to simplify our user flow Conduct quality assurance tests before GA and after GA to ensure the optimal consumer experience Creation and maintenance of design assets for ecommerce website and related platforms Singapore Design Executive
Singapore Corporate Corporate Responsibilities: Picking/packing of stocks accurately based on given stocks quantity. Packed and store them in appropriate location for easy identification for drivers to pick up stocks. Cross check with each warehouse personnel to ensure stocks are packed accurately. Ensure batch number are recorded for any distribution point. Feedback to Supervisor, if any cartons, pouches are damaged. Keeping the warehouse neat and tidy. Ensure all stocks are placed on pallets instead of on the ground, as we are dealing with food products. Loading/unloading of stocks from local or overseas. Packing of stocks are distributed based on FIFO (First In, First Out). 5 days @ Clementi Singapore Warehouse Assistant
Singapore Production Production Job Description To lead and manage a team of production crews to meet daily targets. Provide support to New Production Introduction (NPI) trials. To implement and maintain good manufacturing standards in order to achieve higher efficiency productivity and quality. Facilitate communication between different departments such as Quality Assurance, Engineering, Warehouse department to achieve common goals and resolve issues. Provide daily production output report and escalate issues / challenges to Factory Manager for immediate assistance. Conduct daily briefing to production crews at the beginning of the shift, such as communicate about production target, quality & safety concern, etc. Monitor frequently the production activity and seek approval to adjust priorities or make any changes. Allocate manpower appropriately and manage overtime. Ensure new employees are well trained and all employees follow the standards operating procedures. Enforce food safety rules and Good Manufacturing Practices. Manange absenteeism and provide counseling. Execute 5S housekeeping and ensure safe environment. Any duties assign by Factory Manager / Factory GM. Job Requirement Candidate must possess at least Diploma or its equivalent. At least 3 years of working experience with the experience in managing people and production in F&B manufacturing industry is required for this position. Good Microsoft Excel skills and able to perform data analytics. Good leadership skills; good planning and organizing skills; good interpersonal and communication skills. 5 Day work at Senoko Singapore Production Executive
Production Operator (6 Months contract or Full Time Permanent)
Singapore Production Production Job Vacancy : 15 Job Description: Preparation of ingredients and operate production machines as per standard operating procedure Perform checking of the ingredient or finished goods Maintain general kitchen cleanliness Follow Good Manufacturing Practises (GMP) and Health and Safety regulations Any ad hoc task assigned by leader Requirement: Able to start work immediately or short notice. Able to commit to 5 days work week. Able to stand long hours. Able to work in kitchen environment. Candidates with good performance will be converted to permanent position or have their contract extended. Singapore Production Operator (6 Months contract or Full Time Permanent)
Singapore Retail Retail This job description is inclusive but not limited to the following: Perform and deliver excellent Customer Service experience to all customers visiting the cartels Develop and maintain strong product knowledge of in-store products so as to be able to provide customers with correct information Perform sales transactions, upselling of merchandises and cashiering duties Process product exchange and refund transactions and advise customers accordingly Assist with stock inventory management, stocks check, stocks availability and damaged stocks e.g. Perform and maintain housekeeping duties and visual merchandising standards Initiate and handle crowd control management during peak period Handle cartel’s POS system, doing opening and closing duties, and submission of sales report Be a Brand ambassador and at all times portray a professional and customer-oriented image Singapore Retail Associate
Sales Operations Manager
Hong Kong Corporate Corporate The ideal candidate will have sales experience in the FMCG industry, familiar with the Key Accounts in Hong Kong like 7/11, Park n Shop, CitySuper, Wellcome and Online Sales experience like HKTVmall would be a plus. Able to lead initiatives to generate and engage with business partners to build new business for the company. The ideal candidate will lead initiatives to generate and engage with business partners to build new business for the company. Strong management and communication skills is required for this role. Able to think critically when making plans and demonstrated ability to execute a particular strategy. Key Account Management Keep growing sustainable and profitable business with all existing key accounts, both online and offline Provide strategic directions on different key account business growth plans, according to the unique trade and shopper environment of each Plan and execute the business plans according to key account’s commercial calendar, consumer needs and festivals, innovations from HQ Lead the team to ensure the business plan, innovation launch and day to day execution in the store level Business Development Identify new distributors, resellers or partners to increase our distribution, revenue and profit. This includes: Develop online and offline business Choose the right partner that has the right distribution channel, experience and capability Identify new sales leads or opportunities to increase revenue Negotiate the commercial and legal contract for the distribution, reseller, or partnership agreement Plan and execute pop up or permanent store opportunities where relevant, this includes: Scouting potential good locations, Negotiating with landlords, Executing the store opening, Liaising with HQ on the other details and etc. Day-to-day duties typically include: Conduct offline and online research (including on social media) to identify new leads and potential opportunities Research the needs of the customers and the effectiveness of our go-to-market strategy and marketing efforts Contact potential partners or customers via email or phone to establish rapport and set up meetings Pitch products and/or services to potential distributors, partners, or customers Maintain fruitful relationships with existing partners, distributors and customers Contact partners and clients to inform them about new developments in the company's products Develop quotes and proposals Develop and monitor sales goals and ensuring they are met Ensure our promos are executed as per plan Monitor payment status for our invoices, credit and debit notes and other billings Proper reporting to management and provide feedback/suggestion to about business strategy, marketing plan, sales progress, and provide explanation and solutions for trouble areas Marketing Planning, budgeting, proposing and overseeing new marketing initiatives Operational Liaise with HQ on operational matters including goods shipment etc. Assist and support our distributors and partners anytime they require help on the ground Oversee operational duties such as on the ground sampling, events etc Requirements Bachelor's degree or equivalent experience 5 - 10 years' prior industry related business development/sales experience Good verbal and written communication skills in English Ability to work in cross-functional and international environment with internal and external parties Proven knowledge and execution of successful development strategies Hong Kong Sales Operations Manager
Business Admin & Bookkeeping Assistant (20-40 hours per week)
United States Corporate Corporate About IRVINS: Lovingly made in Singapore by one of Asia's most innovative and rising entrepreneurs, Irvin Gunawan, IRVINS Salted Egg is a premium snack brand specializing in "dangerously addictive" salted egg snacks, sauces and other crave-worthy products. Using only the best ingredients, including pristine duck eggs that are extremely bold and rich in flavor, IRVINS Salted Egg takes special care to provide quality over quantity - delivering each bag with the same love, care and attention to detail. As part of the expansion, Cocoba USA LLC is hiring an Admin & Bookkeeping Assistant (Part-timer basis to work 20-40 hours per week). The Job: This incumbent will direct report to the Finance, Senior Manager in HQ (Singapore) and provide Administrative and Bookkeeping support to U.S. Business Operations Manager. His/her responsibility including, but not limited to: Distribution Coordinator Role 1.Admin & Bookkeeping General administrative duties Keep track of all recurring payments (subscriptions, sales tax, legal fees) Support day-to-day financial transactions, online banking and data entry into Quickbooks Online. Daily Sales & Collection reconciliation Ensure proper and systematic filing is done in a timely and accurate manner Ensure to communicate shipment arrivals & updates to the distributors and BD Manager Help build and administer HR policy for future IRVINS employment Attend and track record on all high-level discussions, including with US legal, US FDA Agencies, USDA Agencies, and Tax Firm Ensure on-time payments for all sales tax returns 2.General Expense Management Verifying, and processing expenses, verifying suppliers’ invoice, managing intercompany transaction; invoicing partners as needed. Coordinate directly with U.S. Business Manager Report reconciliation with bookkeeper Manage calendar & deadlines on payment Log damages and defects for received goods Other ad hoc or administrative duties, as needed Requirements: Strong organizational and communication skills Some knowledge of Quickbooks (Recommended) High proficiency in Excel/Google Sheets Proficient at Microsoft Word, Excel, Powerpoint, OneDrive Understand import and export rules & regulations - desirable Commitment: Hourly paid. 20-40 hours per week with potential to grow. Must provide some availability between 9am-5pm CST. United States Business Admin & Bookkeeping Assistant (20-40 hours per week)
Ecommerce Associate (14 hours per week)
United States Corporate Corporate About IRVINS: Lovingly made in Singapore by one of Asia's most innovative and rising entrepreneurs, Irvin Gunawan, IRVINS Salted Egg is a premium snack brand specializing in "dangerously addictive" salted egg snacks, sauces and other crave-worthy products. Using only the best ingredients, including pristine duck eggs that are extremely bold and rich in flavor, IRVINS Salted Egg takes special care to provide quality over quantity - delivering each bag with the same love, care and attention to detail. As part of the expansion, Cocoba USA LLC is hiring an Ecommerce Associate (Part-timer basis to work 14-20 hours per week). The Job: This incumbent will support to U.S. Ecommerce Lead. His/her responsibility is to support the Logistics and Customer support to U.S. Ecommerce, including, but not limited to: Distribution Coordinator Role 1.Resolve Shipping/Shopify errors Incorrect/partial address and address verifications Cancellations, refunds, adjustments Log refunds in refund tracker 2.Process sample orders in Shopify, log in sample tracker (influencer, pr, sales) 3.Manage & maintain fulfillment SOPs with Winneram 4.Inventory Monitor OH inventory for product and packing supplies Reconcile inventory on weekly basis & assist with order forecasting 5.Serve as main point of contact for distributor logistics issues 6.Pull daily Stock OH report for Singapore Customer Experience Support Cancellations, adjustments, refunds: resolve issues and maintain log Response & resolution to customer emails via Zendesk Response, engagement, & resolution on social media (FB, IG, TW) Communicate & coordinate with SG, as needed Other ad hoc or administrative duties, as needed Requirements: Strong organizational and communication skills High proficiency in Excel/Google Sheets Natural service orientation, someone who enjoys “helping” customers and partners Comfortable with learning and using software and social platforms (Shopify, Zendesk, Facebook, Instagram) Commitment: 14 hours per week with potential to grow. Must provide some availability between 9am-5pm CST. United States Ecommerce Associate (14 hours per week)